When Regular Email Isn’t Enough it’s Time to Upgrade

Last Updated on: Aug 21, 2017 @ 8:13 pm

Last Updated on: Aug 21, 2017 @ 8:13 pm

I’m a heavy duty email user with eighteen plus (yes 18+) email accounts that I use everyday. Some may be thinking that’s crazy! So many email accounts are unnecessary. But I’ll bet some of you are reading this and are in the same boat. No matter which vessel you happen to be sailing, here’s some advice that I’m hoping will help you manage your email more effectively. How? With an email upgrade and I’ll show you why that is.

Your First Email Account

The first experience most of us have with email is either a free email service or an email service as part of your hosting package. Examples of free services are Google’s Gmail or the newer kid on the block, Microsoft’s Outlook. I run all the above email accounts and for the most part they work very well and get the job done, but not always.

When Regular Email Isn’t Enough for Business, Upgrade

For my business my regular email which comes with my hosting account is just not cutting it anymore, let me explain. I’m getting hundreds of emails a day to that mailbox and I’m sending out a good few too. Granted many of those emails are notifications, service alerts and subscriptions etc. but of course the regular slew of business related emails critical to business. My email has become an integral part of running my business successfully (and smoothly). Come to think of it, I can’t imagine running my business without email. 🙂

Old Email Workflow vs. New Business Email Workflow

The Old Way – Regular Email

Currently I’m using POP3 and Outlook to keep my mail organised. My email is downloaded to my PC and then deleted off the server automatically and I then organise it locally in Outlook. As my email is extremely critical I have to backup that email. That means I’m having to manually backup my Outlook .pst file which is the file Outlook creates with all my email, contacts etc.

All the heavy lifting is done locally and essentially by me. There are also calendar, sharing and syncing features that I’d like that could come in very handy, that regular email doesn’t support.

The New Way – Exchange Business Email

Email Upgrade to Open XchangeUpgrading email to enteprise exchange email means I’ll now have 30GB of storage per mailbox. This storage is divided into 25GB for email and 5GB for file storage.

There’s also no more needing to do local backups as my email and files are stored in the “cloud. This means it’s safe and secure and always available no matter where in the world I happen to be. I no longer have to backup my email locally, a huge time-saver for me.

Email Upgrade Benefits

  • Shared calendar
  • Global contacts
  • Shared document management
  • Shared task management
  • Push syncronisation for mobile devices
  • Microsoft Outlook & Mac OSX compatable

Email Upgrade Features

  • Works with desktop email clients like Microsoft Outlook, Outlook Express, Thunderbird, Eudora, Entourage 2004, Windows Mail etc.
  • Supports POP, IMAP and MAPI protocols
  • Easy access to webmail via webmail.yourdomain.com
  • Works with all mobile phones and operating systems
  • 30GB of storage space per mailbox – 25GB for email and 5GB for file storage
  • Create mailing lists and auto-responders

I now have a fully featured powerful enterprise email solution that will combine and sync all my email across all my devices. I’ll be able to share tasks and contacts and even include social media streams all in one place. And that huge time-saving bonus is no more local backups as all my files are stored safely in the cloud.

To see how you too can benefit from an email upgrade and even take it for a quick demo, visit our Enterprise Email page.

 

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